Condo Board Organization
All our articles about Condo Board Organization.
Just elected to the condo board: your first 90 days
Nobody will hand you an induction pack. What you know about your building in three months depends on the questions you ask this week.
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Board meetings: how to run them and keep a record
A board meeting with no minutes is a conversation. With minutes, it is work — and evidence.
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Switching to a volunteer manager: what it really takes
A volunteer manager does not remove the manager’s work: it moves it to an owner, with the same duties and none of the professional licence.
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Board members’ liability: what you actually risk
The risk is not being wrong: it is having decided in the meeting’s place, with no mandate and no record.
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Going to court on the association’s behalf: who decides and who pays
Proceedings started without a voted budget and without a strategy stop at the first call for funds. It is the most expensive way to lose.
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Secondary association: when several blocks no longer share interests
Two blocks, one lift, one meeting: those who never use it still vote on the other block’s works.
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Board members’ terms: length, resignation, replacement
A board never disappears at once: it empties out, one departure at a time, until it can no longer meet.
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Horizontal condo or residents’ association: knowing which you are in
You pay common charges for roads and gardens. But do you know which regime your estate follows?
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Condo archives: what to keep, for how long, and where
The day you need the minutes from 2009, they will be in a box — or nowhere.
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Condo registration: the check boards forget to make
An unregistered building, or one with stale data, can lose access to funding — and nobody notices until they need it.
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The property manager is not replying: the condo board escalation method
Three emails, no answer, and the board runs out of ideas. Here are the four escalation levels, in order, and what actually moves things along.
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Annual report template for the condo board to present at the general meeting
Every year the condo board reports on its work to the general meeting. Here is a complete template, section by section, and a method that does not eat your weekend.
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Letter template: asking your property manager for quotes (and getting an answer)
Asking the manager for quotes sounds simple. Getting comparable quotes, in time to be useful, is much less so. Here is the letter and the method.
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10 documents every condo board should keep
What should you keep, where should you file it, and how can you make handovers easier? The essential checklist for an organized board.
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A successful handover between outgoing and new condo board members
A good handover stops the board from rediscovering the same problems and lets new members contribute from day one.
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