Is your general meeting within the deadlines?
Twenty-one days to serve the notice, one month to notify the minutes, two months to challenge them: enter a single date and the tool lays out the whole calendar, from adding an item to the agenda to the last useful day to act.
Your starting point
Either the meeting date is fixed, or the notice date is.
The date shown — or to be shown — on the notice.
Fill this in if the meeting approves the accounts: it must be held within six months.
The calendar
The dates recompute as you type.
Pick a date to lay out the calendar.
The twenty-one days, in detail
This is the deadline most often miscounted, and the one whose error costs the most: it makes the entire meeting voidable.
The clock starts at delivery, not at posting
It runs from the day after the recorded letter is first presented, or from hand delivery. Posting the notice on day minus 21 therefore means missing the deadline.
The sanction: annulment
An owner served late can ask for the meeting to be annulled, resolutions included, within two months of the minutes being notified.
The rule
Meeting date − 21 days = last day for valid service
For a meeting on 15 June, the notice must be presented by 25 May at the latest. Posted on 25 May, it arrives too late: aim for 21 May.
How the notice must be served
The method of service decides when the clock starts — and what proof you will hold.
Recorded delivery with acknowledgement
The default method. The period runs from the day after first presentation, even if the letter is never collected.
Electronic service
Possible with the owner’s express prior consent. The period runs from the day after the message is received.
Hand delivery
Valid against a signature or a receipt. With no signed trace, service will be disputed.
What the condo board checks before the notice goes out
Four points that take ten minutes to verify, and that save a meeting from having to be held again.
- 1
The agenda is complete
Every item notified in time appears, worded so it can be voted as it stands: a vague resolution cannot be carried out.
- 2
The annexes are attached
Budget, accounts, quotes, contracts: the documents required for each item travel with the notice, they do not follow later.
- 3
The quotes are there
For works subject to competitive tendering, the competing quotes must be attached. Without them the resolution is fragile.
- 4
The date fits within six months
If the meeting approves the accounts, check that it falls within six months of the end of the financial year.
What gets a meeting annulled
A dissenting or absent owner has 2 months after the minutes are notified to act. Here is what they usually rely on.
Late notice
The most common ground, and the easiest to prove: the acknowledgement of receipt carries the date.
Counting from the posting date
Twenty-one days counted from the post office rather than from first presentation: two to four days are missing.
A missing annex
A resolution voted without the document that should have accompanied it can be annulled on its own, without the whole meeting falling.
Minutes never notified
As long as the minutes are not notified, the challenge period does not start: resolutions stay open to attack long after the meeting.
These tools are calculation aids, provided for guidance only. They replace neither your co-ownership rules, nor the minutes of the general meeting, nor professional advice: in case of disagreement, your building’s own documents prevail.
Frequently asked questions about general meeting deadlines
At least twenty-one days before the date of the meeting. The co-ownership rules may set a longer period, never a shorter one.
Dates pass. Decisions stay.
A meeting calendar is recalculated every year; what goes missing is the thread of the twelve months before — the quote that was accepted, the defect reported in March, the photo taken before the repair. CoproHarmony keeps that memory, and the condo board walks into the meeting with facts.
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