The role of the condo association board: duties, obligations, and best practices

Assisting the property manager, checking the accounts, representing co-owners: everything you need to know about the role of the condo board.

The condo association board is an essential link in property management. Made up of volunteer co-owners elected at the general meeting, it acts as the link between co-owners and the property manager. But what exactly are its duties and obligations? Here's the essential information.

What is the condo association board?

The board is a mandatory body in most properties. Its members are elected by the general meeting by majority vote. They carry out their duties on a volunteer basis, for a maximum term of three years, renewable. The board has no legal personality of its own: it assists and oversees, but does not replace the property manager.

The main duties of the condo board

• Assist the property manager in the day-to-day management of the property.
• Oversee the property manager's management: accounts, contracts, expenses.
• Give its opinion on matters concerning the property.
• Prepare the general meeting agenda together with the property manager.
• Act as an intermediary between co-owners and the property manager.

The oversight role over the property manager

Overseeing the property manager is one of the board's most important duties. This involves checking the accounts, reviewing contracts and quotes, and following up on the execution of decisions voted at the general meeting. The board can request that the property manager provide any document related to managing the building.

Obligations and responsibilities of members

Even as volunteers, board members have responsibilities. They must act in the collective interest of the property, exercise discretion regarding sensitive information, and report on their actions to co-owners. Good organization and traceable decisions protect them and strengthen their legitimacy.

Best practices for an effective condo board

• Meet regularly and keep a written record of discussions.
• Centralize all documents in a single, secure space.
• Track issues and work through to resolution.
• Communicate transparently with co-owners.
• Rely on a dedicated digital property management tool.

A well-organized, well-equipped condo board exercises more effective oversight and inspires confidence among all co-owners.

Equip your condo board

CoproHarmony helps condo boards fulfill their duties every day: easier oversight, centralized documents, issue tracking, online voting, and clear communication with co-owners. A modern, secure, GDPR-compliant solution, free to try.

These duties come together once a year in the condo board annual report presented at the general meeting: we provide a complete template, section by section.

One question keeps coming back to the board: which private works need meeting approval.

Two annual checks that get forgotten: the building’s registration and the management contract.

Individual requests keep coming back: windows, air conditioning, pets.